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virtual events

How To Plan A Virtual College Class Reunion Event Alumni Will Love

Black man sitting at a desk in front of a bookcase, using a laptop for a video conference call to plan a college reunion

Thanks to the rise in virtual events, college reunions can reconnect countless more passionate alumni and faculty from across the globe. 

Understandably, it may sound tricky to adapt a college reunion for a virtual environment. We’re here to help. Whether you’re planning an all-virtual college reunion or a hybrid mix with in-person and online elements, here’s what to include in your event plans and ideas for making the most of hosting it through a virtual platform.

Use Alumni Surveys To Design Your Best Virtual Class Reunion

Lead your event design by addressing alumni needs and hopes for the event. Your reunion setup will, in part, depend on what anniversary you are celebrating. Generally, a 25th reunion marks a significant shift because attendees are ready to re-explore memories and discuss different topics than current work and life successes.

The most effective way to understand what your alumni want is to directly ask them through a mix of surveys, small group conversations, or 1:1 chats starting as far as seven months before your anticipated reunion date.

Some core questions to ask include:

  • Are you interested in an in-person, hybrid, or all-virtual reunion? [rank your options]
  • What do you hope to gain by attending the reunion?
  • Do you have any specific requests for the event?
  • What is the ideal length of a reunion for you?
    • Half-day
    • Full day
    • Two days
    • Three days
  • Which of the following activity types are you most interested in during a virtual reunion?:
    • Speeches and presentations from staff or faculty
    • Lectures and presentations from alumni
    • Casual open-room networking
    • Coordinated group activities through video
  • Are you interested in helping support the reunion in any of the following ways?
    • I would like to be on the reunion planning committee
    • I would like to speak at the reunion
    • I would like to help during the reunion 
    • I would like to donate items or goods for use during the reunion

Use multiple-choice questions to understand your group’s general needs. Open response options will provide more thorough insight but take longer to review.

What Is the Best Virtual Reunion Platform?

With your survey responses analyzed, it’s time to find a platform that can meet these expectations.

There are a lot of virtual events platforms, but many are built with bare-minimum functions or restrictions that treat you like a child. These platforms will be difficult to tailor for your reunion, and your attendees may skip the event altogether if the interface is too confusing or lackluster. 

At a minimum, consider these five essential areas for your virtual reunion platform:

  • Cost based on attendees and time limit: Ask how much the platform costs based on your anticipated attendee count and the necessary elements—breakout rooms, mainstage speaker, during-event announcements—you need for a complete experience.
  • Networking capabilities: How can attendees connect with each other? What level of customization is available for attendee networking rooms?
  • Support for live-streamed or pre-recorded video: What type of content does the platform support?
  • Live support: Does the vendor provide technical support in case something goes wrong during your event?
  • Security: There is always a risk that an alumnus may attend your event with an ulterior motive, or your reunion could be the target of Zoom bombing. Review any security features of each vendor and assess what level of risk your team is comfortable with. 

These are just the top-level questions to ask. We’ve created this 13-question checklist to help you find an ideal virtual college reunion platform. 

Virtual College Reunion Example Schedule and Activities

With a platform and date set, you can now create your event agenda. 

Start with the essentials. What are the major, must-have elements during your reunion? Generally, college reunions involve these activities:

  • Speeches or panel discussions from college leadership, including the president, vice president, dean, or class leadership. 
  • Remarks from current students. 
  • Alumni-spotlight conversations. These can be a panel conversation, “fireside chat,” or 1:1 or small group presentations for alumni.
  • Interest-based activities or group discussions. 
  • Remembrance ceremony. 

With your core items in place, blend in these other fun reunion activities that work incredibly well for a virtual college reunion:

  • Fun Run
  • Campus tour
  • Small group breakout rooms
  • Happy hour or wine and paint

It’s a New Age of College Reunions

This blog post provides just a glimpse at what you can accomplish during a virtual college reunion. Survey your alumni and create a schedule that is hyper-focused on their needs. You’re then more likely to host a successful event that rebuilds connections and helps your university continue to prosper.

You will likely find that your event technology is the biggest hurdle in your planning process. It’s critical to find an option that will allow you to build the experience you need, plus the benefits of security and an intuitive interface. The search is worth the effort, though. MIT’s successful virtual alumni reunion on Frameable Events, reignited MIT’s energy and excitement around virtual events.

We’ve built Frameable Events to help accelerate your event design and allow you to focus on what really matters—rekindling relationships that will last a lifetime. Contact us for a virtual reunion consultation.

Categories
virtual networking

What Should You Wear To A Virtual Networking Event?

Networking events are bread and butter for those who wish to grow their social circle. Whether you join them for business or pleasure, this type of event will surely help you. Everyone knows that the clothes you wear to such events have a significant impact on the outcome of your networking.

What if we take away the face-to-face aspect of networking events? Will clothing still matter? The short answer is yes. Clothing helps you convey that you are serious about your cause and are worth people’s time. Virtual networking events are no exception to this rule.

How Can Clothes Affect Your Virtual Networking?

Virtual networking platforms are not an entirely new phenomenon. Even during the dawn of Skype and AOL, it was already connecting millions of people across the globe. At the same time, people have always questioned the importance of wearing the proper outfit for virtual events.

Many argue that comfort should be above all else when meeting people online. However, it would be best to disregard how you appear, even for virtual networking events. Your look can significantly help your chances of success. Here are some ways your clothing can affect the success of your virtual networking:

Clothes Can Boost Your Confidence

You may be familiar with the idea that wearing perfume can help you feel more confident when talking to people. But did you know that the same effect exists with wearing the correct outfit for the occasion? Having the right set of clothes can help you radiate confidence and help with the follow up after the event.

Wearing proper clothes has just as much benefit on your mental state as with your external appearance. So, the same effect can be felt even if you are only talking through the screen. Having the right outfit can help you speak more confidently and clearly during virtual networking events.

Helps You Set The Tone Of The Meeting

The clothes you wear show other participants how you would like to interact with them. Wearing formal wear will prompt people you are networking with to discuss seriously and efficiently.

By wearing casual clothing, such as your gym clothes, other people may start communicating with you in an informal and less serious tone. Although this has benefits, it may lead to miscommunication. Other participants may subconsciously think that you are not serious about your cause.

How To Choose The Best Outfit For A Virtual Networking Event

Finding the perfect clothes to wear during a virtual networking is not an easy task. There is no one-size-fits-all answer for the best outfit for a virtual networking event. Fortunately, there are some things you can look for to help you choose the best clothes to wear.

Here are some things to look at when choosing an outfit for an online networking event:

Central Theme Of The Networking Event

In some cases, you may be invited to networking events that have a theme. For example, the organizer may want to give you meeting a sunny vibe if they set it sometime in Summer. This fact should prompt you that wearing a formal winter wear would be a bad idea.

The Purpose Of The Meeting

People can quickly tell if you prepared or are aware of the purpose of your meeting through your clothes. So, before you sign in to that video call, make sure to research and understand the meaning of your meeting deeply.

Clothes For Formal Virtual Meetings

If your meeting aims to build linkages between businesses, these are the best clothes you can wear.

For men: Wear a suit and tie over your dress shirt. We recommend choosing a dress shirt with a lighter (not brighter) color such as white or sky blue. Make sure also to wear pants that match your clothes.

You may be wondering why wearing pants is still essential when participants can see only the top half of your body. Emergencies can happen during your meeting. So, you may never know if you may suddenly need to stand up to get something. The last thing that you would want to happen is for someone to see your underwear through their monitor.

For women: Try to select a business casual dress. An alternative might be a blouse that you could wear to a conference or a a dinner out with colleagues. Remember, your goal is to look professional and for your peers to focus on your message.

However, if you prefer to wear a dress shirt, choose one that fits your body nicely. Wearing a suit over is optional and not that important. Similarly, dresses with lighter colors are better. Make sure also to wear pants that match your top clothes.

It’s smart to avoid patterns that are complex or intricate such as pinstripes, checks, herringbone, and textured fabrics. Certain cameras and computer screens can cause these patterns to look distorted which might distract attendees.

Clothes For Casual Virtual Meetings

Suppose the purpose of the meeting is for a casual event. Wearing semi-casual clothes is good enough.

For men: You can wear a colored polo shirt of any color of your liking. Chinos are also great as they look nice but are comfortable for long periods of seating. If you wish to wear a plain t-shirt, make sure to wear one with minimal prints. We also recommend that you wear a nice-looking jacket above it.

For women: A nice long-sleeved shirt is a safe choice for casual events. You can easily pair it with a pair of pants or skirt, and they would still look nice. You can also accessorize by wearing a necklace and earing that match your clothes.

Rules Set By The Organizer

Although uncommon, some virtual networking events set dress codes. However, if they do exist, make sure to follow them to a tee. Not only would this save you from getting kicked out of your meeting, but it would also show your peers that you can understand and follow the rules. Other participants would also see that you respect their time and effort in attending the event.

Main Takeaway

Virtual networking events are gaining popularity. Before joining one, make sure to learn the proper clothes to wear for them. Choosing the right clothes can help you reach your goal. When selecting an attire to wear, keep in mind the meeting’s purpose and theme; don’t forget to consider your comfort when doing so.

Are you hosting your own virtual networking event? Frameable Events is the best way. Learn more…

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Categories
virtual events

How To Create Stunning Baby Shower Invitations For Print or Email

Pregnant Islamic woman and her husband attending a virtual baby shower

If you’re hosting a baby shower for a friend or loved one, it is easy to get overwhelmed with the planning details. Who should we invite? What should the theme be? How can we connect everyone?

Thanks to the rise of virtual events, it’s easier than ever to host a flawless digital or hybrid event to celebrate the new addition(s) on the way!

Recommended timing:  You should host the shower four to six weeks before the baby’s due date, and you should send invitations one to two months ahead of the event. 

To help make this process a breeze, we’ve created this guide to creating stunning invites for your baby shower, including what to put on a baby shower invitation, the pros and cons of digital baby shower invitations versus paper, and the top tools to create your invitations. Let’s get started!

What To Include In Your Baby Shower Invitation

Your baby shower invitation should provide guests with all the details they need to prepare for and join the baby shower. Your invitations are a crucial part of the planning process, and it’s important to include the right details to help save time later on.

At a minimum, your baby shower invitations wording should include:

  • The mom- or parent-to-be’s full name
  • The day, time, and anticipated duration of the party
  • Location of the gathering, which is a URL if you are hosting a virtual baby shower
  • RSVP details and reply-by date
  • Contact details for more information or to share any dietary restrictions, if the shower has an in-person or mailed food component
  • Gift registry details. Note, however, that some baby shower planners recommend including the registry details on an enclosed card instead of on the actual invite

There are some optional details you may want to include, as well:

Continue reading “How To Create Stunning Baby Shower Invitations For Print or Email”
Categories
virtual events

3 Ideas That Will Help You Throw An Amazing Online Baby Shower

Pregnant Black couple taking part in a virtual baby shower cooking activity


Are you unsure whether to host a virtual, in-person, or hybrid baby shower? 

Although some parts of the world are resuming in-person activities, many areas are still unable to meet in close quarters safely. And even if most of your close friends or family are vaccinated, some of your prospective guests may be uncomfortable meeting in person with large groups.

This may come as an initial disappointment for people used to a traditional baby shower, but you can still host a truly exceptional online baby shower, whether it’s all digital or a mix of in-person and virtual.

Here are some ways you can delight friends and family alike as you celebrate the mom-, dad-, or parents-to-be. 

Pick a Fun Virtual Baby Shower Theme

A theme is an easy way to add structure to your online baby shower and serves as a starting point for how you design the experience. 

Your theme can come through in various ways, including guest outfits, the design of your virtual baby shower platform and virtual backgrounds, activities that you play, the style of your baby shower invitations, any treats or goodies that you mail to guests, and more! 

If you plan an all-virtual baby shower, decorate the room that will be featured on camera, and consider sending guests a fun hat or other wearable attire that’s on-theme to create a festive atmosphere. If your virtual event platform allows it, play music that matches your theme during the event. 

If you plan a hybrid baby shower, decorate the in-person gathering location just as you would for a traditional baby shower. Give guests party favors that go along with the theme and that can double as fun photo or video props. Don’t forget fun food and drinks, too!

Some popular baby shower theme ideas include:

Continue reading “3 Ideas That Will Help You Throw An Amazing Online Baby Shower”
Categories
online meetings

10 Games and Icebreaker Activities to Engage Virtual Meeting Attendees

There was significant uncertainty during most of 2020 about how long employees would need to work from home, with many people anxiously awaiting their return to the office. A year into the pandemic with vaccinations on the rise, workers hope to keep these flexible working arrangements, ushering in the era of hybrid work.

As we navigate this transition, companies will increasingly focus on combining the in-person and remote working experiences and improving the remote work employee experience. Notably, loneliness is one of the top three challenges for remote workers, meaning there is an opportunity for companies to connect their teams and build genuine and fulfilling work relationships. 

Online Team-building Games and Activities for Virtual Meetings

There is no single way for companies to effectively address the range of concerns for employees associated with returning to office work. However, an excellent place to start is to assess how your team can build and reinforce a positive culture in both physical and digital environments. 

Consider implementing these simple team-building games and activities at the start of your video conferencing calls to strengthen your team dynamic and lessen feelings of loneliness for your remote workers. Here are ten virtual meeting icebreakers and team activities to consider:

  • 20 Questions: Provide a series of creative questions for guests to get to know each other better. Compile your list in an easy-to-access document that all team leads can access ahead of their meetings. Realistically, 20 questions are too many for any single call, but you can aim to explore at least one or two questions each meeting.
  • Ad-Lib Games: Similar to Mad Libs, you can play any variety of free online ad-lib games, like Mad:)Takes. Simply select your word game theme and have meeting attendees contribute words to fill the story. 
  • Desert Island Scenario: In this game, team members must choose three of seven optional objects for them to use if they were stranded on a deserted island. This is simple to play, and you can share the list of options in your video conference platform’s chat box so everyone can quickly review their options.
  • Desk Show and Tell: Give attendees advanced notice of this activity, and have them point their camera toward their desk to show their workspace. Encourage them to share any funny stories about the items within their reach, or explain why certain items are significant.
  • Hybrid Work Bingo: Provide your team with a new bingo card at your regularly scheduled meeting. During the week, they will fill out that card based on their work activities. At the start of your next meeting, have team members share if they got bingo and encourage them to share a story or two about the items they checked off. 
  • Name, Place, Thing, Animal: Similar to Scattergories, provide attendees with a random letter to then list a famous person’s name, a place, an animal, and a thing that begins with that letter. Allow one minute for people to write their answers, and then have everyone share their responses.
  • Rank It: Provide a list of five random objects and a fictitious scenario, and ask meeting attendees to rank those items in terms of usefulness in the scenario. The goal is to provide a diverse range of options and out-of-the-box scenarios, including objects like “hairdryer,” “overcooked spaghetti,” or “a blue marker that only works half the time,” and scenarios like “ski vacation,” “year-end review of results,” or “space exploration.”
  • Scattergories: At the start of each call, give attendees one letter and five categories in your video conferencing chat window. Give them one minute to come up with a word that starts with that letter and fits within the category, and then have everyone read their answers.
  • Two Truths and a Lie: Ask guests to share two truths about themselves and one lie. Then, have the other attendees vote on which of the three statements is the lie.
  • Virtual Scavenger Hunt: Ask guests to find obscure items in their homes within one minute. You can grab a variety of free lists here.

Whichever game(s) you decide to play, remember that consistency is vital to establish a new pattern for your employees. Encourage all people managers and team leads to start their calls with a five-minute activity and solicit new icebreaker ideas from attendees.

A Hybrid Workforce Needs Modern Video Conferencing  Solutions

Evolving your workplace culture to support a hybrid workforce is an exciting opportunity, and directly ask your team about how you can improve their experience.

Continue to introduce new games and activities during your conference calls to keep ideas fresh and provide new ways for team members to get to know each other.

Even the best efforts to connect a team can fall flat, though, if the right technology isn’t in place. Some video conferencing solutions are clunky, unintuitive, and will crush even the most fun team-building activities. 

Learn how Frameable can support your team’s video conferencing and virtual event needs.

Give your team the Class-A virtual office they deserve with Frameable Spaces.

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Categories
virtual events

10 Fun Games to Liven Up Your Virtual Baby Shower

Happy White pregnant woman sitting cross-legged on a sofa while holding baby shoes taking part in a virtual baby shower game


Planning a virtual baby shower for your bestie or coworker, but unsure how to adapt the most loved in-person baby shower activities for online? Don’t worry—there are plenty of simple online baby shower games that your guests—and the mom-to-be—will love.

Throw a virtual baby shower to remember by incorporating a few of these popular games into the event.

10 Virtual Baby Shower Activity Ideas

Baby showers generally last between two and three hours, but this depends on how many guests there are and the planned activities. 

This may feel like a lot of time, but between general gathering and catch-up, reserved 1:1 time for guests to chat with the parents-to-be, opening gifts, and the range of other baby shower essentials, you may only need enough activities to fill a few 15-minute gaps in your agenda or to serve as a fun break from the main activities. 

Luckily, virtual baby showers add much-needed structure to the experience, with designated rooms and prompts to facilitate activities throughout the event. The best online baby shower platforms can support a range of environments, including whole-group gatherings for opening gifts and smaller rooms for intimate conversations or small-group games. 

Consider adapting a few of these popular in-person baby shower activities as games to play at your online baby shower: 

Continue reading “10 Fun Games to Liven Up Your Virtual Baby Shower”
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remote work

Why Virtual Space is More Important in the New World of Hybrid Work

Young Asian woman wearing face mask and headphones and meeting with a remote coworker by using computer video call confernece


Remote work is certainly not going anywhere soon. But neither is the office.

According to a recent PwC report, only 13% of executives are prepared to let go of their physical office for good. However, just because the office will continue to play a role doesn’t mean that role will be the same. In fact, 87% of executives expect to make changes to their real estate strategy over the next 12 months. Many will consolidate and reduce, while others will open small satellite locations.

What does this mean for facilities management? It’s time to optimize for hybrid work. Here are three strategies to consider:

1. Collect Data and Get Smart with Digital Twins

The digital world bypassed physical office space during the pandemic, but now it’s time to transform office buildings with data. Connected devices are making buildings more intelligent and can attract tenants who now expect more from their offices. For instance, they can offer both facilities managers and employees the ability to track and adjust lighting and temperature in real time.

As these sensors become more sophisticated and connect more of your building’s systems, you can literally begin to piece together a digital copy of your office space, often called a digital twin. This twin encompasses all the dynamic data of your operations, digitally visualizing how people interact with your building. This allows you to optimize and fine-tune your operational strategies. How many people visited the kitchen in the old days? How many now? Even if you don’t have pre-shutdown benchmarks, the data going forward can help you, and your managers, optimize usage and layouts.

Smarter floor plans and more dynamic usage data can create a dialogue with real-time communication and collaboration between buildings, facilities management, individual team managers, and the technology that holds the system together.

2. Redesign Hybrid Offices with Remote Work in Mind

Most of your employees will incorporate at least some degree of remote work into their schedules. In that case, your workspace can stand out dramatically by simply optimizing around a few simple physical design elements that can make a hybrid office more remote-friendly.

For example, many facilities managers are considering how to most efficiently use space when hybrid workers are not in the office. Some of the emerging trends include:

  • Implement a desk ‘hoteling’ strategy, where employees can sign up for a flexible desking pool. This frees up significant space that would otherwise sit unused.
  • Optimize your office’s layout with many small 1-on-1 spaces or call booths. These allow in-person employees to sync with remote employees quickly without distracting other office colleagues. 
  • Increase the number of small, bookable conference rooms. These private spaces are now centrally important to hybrid collaboration, and will likely see a dramatic increase in use.

Think about how to merge physical and virtual spaces to make them work for everyone, and watch your building become a frictionless environment that enables the hybrid work of the future.

3. Virtual Space and Remote Collaboration Shouldn’t Be a Workplace Afterthought

Optimizing for hybrid work doesn’t just flow one way. Just as you optimize the physical for the virtual, you need to offer quality virtual spaces as an extension of your workplace. As hybrid work becomes more popular, facilities managers should now request vetted remote collaboration tools as part of their lease agreements. These remote working packages help potential employees stay connected with their remote teams and help facilities managers succeed.

Consider a meeting platform designed to inspire increased engagement in meetings and empower organizations to measure and improve their hybrid culture’s health. 

Furthermore, we all know that while planned meetings are key, teams interact in critical ways outside the meeting room.  Video tools shouldn’t only facilitate meetings. They need to support natural and unplanned interactions and community as well. Remote collaboration tools must also recreate an office environment when structured meetings are not taking place. Virtual offices allow employees to “sit” in virtual rooms where their colleagues can informally bounce around to sync on topics quickly as necessary. 

Virtual networking platforms can also support small rooms organized around fun topics so employees can engage personally after work in a virtual water cooler. These offerings can be a huge value-add for a company that is on the fence about physical office space.

Hybrid Offices Designed for the New World of Hybrid Work

According to PwC’s report, 75% of executives expect at least half of their employees to be back in the office by July 2021. Only 61% of employees feel the same way. It will be up to building managers to convince them of the benefits of in-person work and safety.

While 55% of employees surveyed said they prefer working remotely at least three days a week, 87% still think the office is essential for key team collaboration and building the most productive relationships. Building managers need to focus their efforts there. The office designs of the past simply will not win skeptical tenets back if they are unchanged. The winners will design smarter, more tenant-friendly offices that integrate remote collaboration and communication, creating a seamless working experience that easily transitions from the physical to the virtual and back again.

Give your team the Class-A virtual office they deserve with Frameable Spaces.

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Categories
virtual events

5 Easy But Effective Ways to Drive Engagement During Your Virtual Event

Man attending a virtual event on his laptop, smiling and taking notes

It’s not enough just to check the box on having networking functionality available for your virtual event attendees. To truly deliver on the engaged attendee experience they expect, you have to make sure you prime them for the engagement opportunities you have in store for them.

That means regardless of what specific networking options you choose to offer at your virtual event, you need to over-communicate and promote these engagement opportunities both well in advance of and during the event.

Understand that your attendees will only read a small portion of the pre-event materials you send. This makes it critical to promote all the available networking opportunities whenever possible to increase the likelihood of attendees finding them. Here are five of the most effective—and easy—communications to get your virtual event networking off to a great start.

Highlight Engagement Opportunities on The Event Website

Even when prospective attendees are first exploring your conference, you want to amplify your event’s networking opportunities. We recommend creating a dedicated page to explain how attendees can network, the associated channel(s) they can access, and which hashtag(s) they should follow.

Include Networking Prompts in Pre-event Emails

Include a section in all of your pre-event communications that details how attendees can network with one another. Link to any relevant group pages or sites available to facilitate conversations, and also share which event hashtag attendees should use across platforms.

Promote Virtual Networking Activities in Event Transitions

At the end of sessions and during breaks, display a transition slide that explains what session is next, where attendees need to go, what time, and how they can connect with their peers. This is just as valuable during a virtual event as it is during those held in-person as it helps attendees optimize their time.

Add Networking Hashtags to Event Branding

Digital event platforms have several areas to customize to match your branding. If possible, include the event hashtag in a visible spot on your event platform, and promote any sites or pages that attendees should visit for more information.

Use Social Media as An Attendee Engagement Channel

Promote the event across your social media channels, including reminders of upcoming sessions, where attendees can access critical resources, and highlights from the sessions. You should pre-schedule general promotion tweets and have one or two team members (depending on your event and team size) available during the conference to keep posting content and monitoring for questions. Additionally, provide conference speakers with a few pre-approved posts that they can easily share to promote the event’s various networking opportunities. 

For more ideas on promoting your virtual event’s networking opportunities and other strategies for creating an engaging attendees experience, download our e-Book “How to Host Virtual Networking Sessions People Will Love.”

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virtual events

7 Virtual Networking Options to Wow Attendees at Your Next Virtual Event

Man networking at a virtual event

After you weigh the pros and cons of your various platform options and find the best choice for your needs, you can more thoroughly map out your event engagement opportunities. 

Start by revisiting your platform’s built-in networking components and reviewing which of your team’s existing channels or groups can also support this event’s networking and engagement needs. Consider any of these options as a potential area for networking at your event:

  • Live chat tools alongside a session (part of the platform), where attendees can ask questions to the presenter or engage with each other
  • Dedicated messaging channels on third-party sites/services (Slack, etc.), which can include channels for each conference track
  • Private Facebook (or similar social network) group for event registrants (and be sure to have a moderator ready to strike up a conversation)
  • Open video conference rooms before or after the event for attendees to hang out
  • Hashtags across social media platforms for cohesion and to aggregate conversations
  • Moderated networking rooms led by community veterans where attendees can stop in and talk to each other
  • Round table/”birds of a feather” video chat rooms

Create a Diverse Mix of Virtual Event Networking Options

A successful event strategy will blend the various networking options described above, meaning your team needs adequate support to promote the networking opportunities, monitor the multiple networking areas, staff rooms and act as a host to connect fellow attendees and provide conversation starters when needed. 

Depending on your event type, consider asking customers, partners, and trusted community members if they can support — or even host — these networking rooms. Allow your trusted partners to take ownership of their networking rooms and create unique experiences that can meet attendee needs while also providing a value add to the partner for their help.

For more ideas on making your next digital event the most engaging ever, download “How to Host Virtual Networking Sessions People Will Love,” a new e-Book from the Social hour team. 

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Categories
virtual events

13 Questions to Ask To Identify the Best Virtual Events Platform

Two women, talking across a table

Last April, I attended a virtual conference I’d been looking forward to for a while. Its schedule was packed with interesting topics from relevant industry speakers I couldn’t wait to learn from. But I was even more excited about trading ideas with my peers and having the opportunity for more speaker interaction due to the ease of implementing virtual Q&A and follow-up mechanisms during virtual events.

On the morning of the event, a few minutes before the opening keynote, I clicked on the link in my registration email to launch the conference and was led to a virtual webinar interface. Confused, I checked my email and saw I’d just received an email from the organizers, encouraging me to connect with my peers…in a private LinkedIn group. 

Why a LinkedIn Group Isn’t Optimal for Networking at Most Virtual Events

It wasn’t what I was expecting, but I’d paid for the conference and wanted to get the most out of it. So I clicked on the LinkedIn group’s link in the email, and submitted my request to join the group. An hour into the conference, my request to join the group was approved. The event producers had setup conversation starters for each of the conference sessions as a way for attendees to interact. I watched attendees trickled in throughout the conference, but conversations never really took off.

Suppose this had been an association’s annual conference, with a pre-existing LinkedIn group that attendees were already active within. In that case, this might have been a more effective virtual events platform. But that wasn’t the case.  I mostly got spammed with connection requests from vendors. It was a missed opportunity for all of us.

Questions to Help You Identify the Best Virtual Events Platform

There isn’t a foolproof way to ensure you pick the best platform for your virtual event. But, I’ve outlined a few core questions in this infographic that can help. Ask them of potential vendors to understand how good of a fit a virtual events platform will likely be before you sign the contract.

Turn Your Virtual Event Attendees Into Raving Fans

The above infographic is just a small selection from “How to Host Virtual Networking Sessions People Will Love,” a new e-Book from the Social hour team. Download your copy today to make the most of your next virtual event investment.

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