Welcome to MultiShare

Accessing MultiShare

To begin using MultiShare, it will need to be installed to a Teams call.

Steps to install MultiShare to a Teams call:

1. In your active Teams call, click Apps from the top navigation menu.

2. Search for "MultiShare" and click on the app icon.
   

3. From the Welcome Modal, click Save.
   

4. The MultiShare sidebar will automatically open for you. The MultiShare sidebar is where you will launch your screenshare from. Once you have shared your screen, you can exit this sidebar. It can be accessed at any time by clicking the MultiShare icon at the top of the call window.
   

Starting a MultiShare

1. When you're ready to share your screen, click Share screen.
   

2. Once you've initiated a MultiShare, a new screen will open for you either as a new browser tab.

3. Here you can select what display you would like to share.
   

4. Select the specific content you would like to share.
   

5. The new tab will automatically change to let you know you are actively screen sharing in the Teams call. Please do not close this window.
   

6. In the Teams call, your screen is now being shared. Meeting attendees can view your screen and start screen sharing themselves using the same steps.
   

Participants

Once MultiShare is added to a meeting, all meeting attendees will be able to participate in viewing and sharing screens. This includes guests of your tenant. For example, if you are hosting a meeting with a client outside of your organization, they will be able to toggle between screens and share their own screen in the same way that you can.

It’s important to note that you will only be able to add MultiShare to a Teams call that your own organization is hosting. If you are meeting with an external client in a call that was created by the client, you will not have access to your MultiShare subscription in that call.

Sharing options

Much like other video conferencing platforms, MultiShare has three different options to choose from when deciding to launch a screenshare. You can choose to:

Share your entire screen

This will reflect all actions on that screen. If you close out of all windows open on that screen, your desktop will be shown.

When you share a screen, you will see a pop up message appear at the bottom of your Teams call, alerting you to the fact that you’re currently sharing a screen. Next to the message you will find a quick access button to stop sharing. You also have the option of hiding the pop up message if you no longer want to view it

Share a window

This will reflect only what happens in that window. If you have selected a browser window your screenshare will reflect all activity happening within that window, such as opening or closing new tabs.
When you share a window, you will see the same pop up message appear as when you shared a screen.

Share a browser tab

This reflects only the browser tab selected. Meeting attendees will be able to see what happens to that browser tab. This would include scrolling, clicking on new links and being redirected to another page within that tab, etc.

Options when sharing a tab

When sharing a tab, you will see a banner at the top of the page giving you quick access to a stop sharing button and a redirect button titled ‘view tab.’ When you navigate away from the MultiShare pop up tab, you can click the redirect button to quickly bring you back to the MultiShare page, which will give you the option to stop your share.

On the MultiShare page, you will see that the view tab option will automatically update to reflect the tab address that you’re currently sharing. Selecting that button will bring you back to your shared tab.

If you navigate away from your shared tab and the MultiShare pop up tab, you will see the 'view tab' option will change again to give you the option ‘share this tab instead.’ This is a good option for when you’d like to quickly change your shared content without stopping and relaunching your screenshare.

Navigating MultiShare

When you click on other participants’ thumbnails, you will see their shared content displayed largest on screen in the area we describe as the call’s ‘stage.’ Similarly, if a participant clicks on your thumbnail, they will be able to view your screen in focus and in full size on the stage.

When you share your screen, you will notice that your own screen is blurred and darkened. This is to give you a quick visual cue of which screen is your own if you are looking at other shared screens with similar-looking content.

You can toggle between the other shared screens to view whatever content is most relevant to you. Other participants can do the same. It’s important to note that, since everyone can independently choose what content to select, what you are looking at is not necessarily what other participants are currently viewing.

If you want to call attention to one particular screen, the Spotlight feature can be used to change everyone’s stage view to the shared screen of your choice. (Jump ahead to read more about spotlighting by clicking here.

Stopping a MultiShare

For general participants, there are several ways screensharing can be stopped.

• Closing the MultiShare tab where you selected your sharing options
• Depending on your sharing choice, you will be presented with ‘stop sharing’ buttons as a banner at the top of a browser window or as a pop up message in your Teams call window.

• If a participant leaves the meeting, their screenshare will immediately stop.

  If you were the person in the meeting who originally launched MultiShare, you will notice there is an additional ‘Stop Sharing’ button at the top of your Teams call window.

  

Stage owners
The person in the meeting who launches the MultiShare app is considered the call’s ‘stage owner’ while MultiShare is in use. Clicking the red stop sharing button on the Teams call window will end MultiSharing for everyone in that call. If the stage owner leaves the call, MultiShare will automatically close and another meeting attendee will be required to launch screensharing again if participants want to continue its use.

Features

Conclusion

As we are continuously striving to improve and polish our products, product updates are posted as soon as they become available and incorporated into user guides on a continuous basis. Check back often for the latest updates!

Feedback and feature requests
Please let us know what you think! Our mission centers on making your virtual work and collaboration effortless, which is why client feedback is so vital to our work. If you have any feedback, we would love to hear from you! Email us at any time at support@frameable.com.